Policies and Procedures

Policy Number Topic
1-99 District Governing Board
100-199 Administrative/General Institutional
200-299 Fiscal
300-399 Instruction
400-499 Human Resources
500-599 Student Services


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District Governing Board


College Direction

Number Title    
1 Vision, Mission, Valuing People: Diversity Statement; and Guiding Principles  Policy  
5 Governance  Policy  Procedure



Board Operations, Structure, Responsibilities

Number Title    
20 Legal Structure  Policy  
21 Code of Ethics  Policy  
22 Roles/Responsibilities  Policy  
23 Conflict of Interest  Policy  
24 Officers and Selection  Policy  
25 Policy Development/Approval  Policy  
26 Naming of College Facilities and Programs  Policy  Procedure
27 Emeritus Status  Policy  



Number Title    
28 Legal Advice  Policy  
29 Administrative Support  Policy  




Number Title    
30  Meeting Calendar/Public Notice  Policy  
31 Agenda Building  Policy  Procedure
32 Attendance  Policy  
33 Quorum  Policy  
34 Public Comment  Policy  
35 Discussion/Voting  Policy  
36 Self-Assessment/Annual Goals  Policy  



Number Title    
37 Media  Policy  
38 Communication with College Employees  Policy  



Number Title    
39 Travel  Policy  
40 Insurance for District Governing Board Members  Policy  



Number Title    
41 Annual District Governing Board Self-Evaluation  Policy  Procedure
42 Annual Evaluation of the President  Policy  Procedure


Delegation to the President

Number Title    
70 Strategic Planning  Policy  Procedure
71 President Emergency Succession Plan  Policy  


Board Education

Number Title    
90 New Member Orientation  Policy  
91 Professional Development  Policy     
92 Retreat  Policy  

 Appendix A: Arizona Revised Statutes Reference List


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Administrative/General Institutional

Number Title      
102 Equal Employment Opportunity  Policy  Procedure  
103 Affirmative Action  Policy  Procedure  
104 Americans with Disabilities Act (ADA)  Policy    
104-01 ADA Employee Accommodation    Procedure  Procedural Guidelines
104-02 Disability Resources     Procedure  
105 Sexual Harassment and Misconduct  Policy  Procedure  
105-02 Consensual Amorous Relationships    Procedure  
106 Drug and Alcohol Free Workplace  Policy  Procedure  
106-02 Drug and Alcohol Screening for Nursing Students    Procedure  Procedural Guidelines
107 Smoking  Policy  Procedure  Procedural Guidelines
108 Volunteers  Policy  Procedure  
109 Workplace Discrimination and Harassment  Policy  Procedure  
120 Use of Facilities      Policy  Procedure  Procedural Guidelines
120-02 Petition Signature Solicitation    Procedure  
120-03 Commercial Solicitation    Procedure  Procedural Guidelines
120-04 Public Access and Freedom of Expression    Procedure      
120-05 Control of College Facilities and Property    Procedure  
120-06 Space Management and Allocation    Procedure  
121 Safety and Security  Policy    
121-01 Campus Law Enforcement and Reporting Criminal Actions and Emergencies    Procedure  
121-02 Timely Warning    Procedure  Procedural Guidelines
121-03 Security and Access to College Facilities    Procedure  
121-04 Sex Offenses   Procedure  Procedural Guidelines
121-05 Alcohol, Illegal Drugs and Weapon Offenses    Procedure     Procedural Guidelines
121-06 Criminal and Statistical Offense    Procedure  Procedural Guidelines
121-07 Campus Crime Statistic and Security Policies Notification and Disclosure     Procedure     Procedural Guidelines
121-10 Emergency Operation Plan (EOP)    Procedure  
121-12 College Vehicles    Procedure  Procedural Guidelines
121-13 Parking and Vehicular Traffic    Procedure  Procedural Guidelines
121-14 Animals on Campus    Procedure  
121-15 Convicted/Registered Sex Offender Campus Notification    Procedure     Procedural Guidelines
121-16 Prevention of Workplace Violence    Procedure  Procedural Guidelines
121-17 College Identification Cards    Procedure  Procedural Guidelines
122 Environmental Health and Safety  Policy  Procedure  
122-02 Lockout/Tagout     Procedure  Procedural Guidelines
122-03 Personal Protective Equipment    Procedure  
122-04 Hazardous Materials Communication    Procedure  Procedural Guidelines
122-05 Chemical Hygiene    Procedure  
122-06 Asbestos Management     Procedure  
122-07 Energy Conservation    Procedure  
140 Acceptable Use of Technology  Policy  Procedure  
140-02 Peer-to-Peer File Sharing    Procedure  
140-03 Cellular Phones    Procedure  
140-04 Telephone Acceptable Use    Procedure  
140-05 Screen Lock     Procedure  
140-06 Password Complexity and Expiration    Procedure  
140-07 Technology Tuition Allocation    Procedure  
140-08 MiFi Devices    Procedure  
140-09 Electronic Mail (email)    Procedure  
140-10 Account Expiration Procedure    Procedure  
141 Website  Policy  Procedure  
142 Copyright Law Compliance  Policy  Procedure  Procedural Guidelines
150 Public Relations  Policy  Procedure  
151-02 Distinguished Service Award    Procedure  
160 Records Retention  Policy  Procedure  



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Number Title      
201 Travel  Policy  Procedure  
202 Purchasing  Policy  Procedure  Procedural Guidelines
202-02 Food and Beverage at College Sponsored Events    Procedure  
202-03 College Procurement Card    Procedure  
202-12 Work Clothing    Procedure  
205 Budget Development  Policy    
205-01 Fund Balance    Procedure  
205-02 Budget    Procedure  Procedural Guidelines
205-03 Budget Control and Monitoring    Procedure  
205-04 Budgeting for New Programs and Services    Procedure  
205-05 Long-Term Financial Forecasting    Procedure  
206 Grants  Policy    
206-01 Grant Application    Procedure  
206-02 Grant Management    Procedure  
206-03 Grants Records Management and Compliance    Procedure  
206-05 Time and Effort Requirements for Federal Grants        Procedure  
206-06   Grant Closeout    Procedure  
207 Accounting  Policy    
207-01    Payroll    Procedure  
207-02 Accounts Payable    Procedure  
207-03 Accounting, Auditing, and Financial Reporting    Procedure  
207-04 Reporting Dishonest or Fraudulent Conduct    Procedure  
207-05 Capital Assets    Procedure  
207-06 Custodial Risk    Procedure  
208 Cash Management  Policy    
208-01 Refund     Procedure  
208-02 Tuition and Fee Payment   Procedure  
208-03 Partial Payment of Classes    Procedure  
208-04 Collections    Procedure  
208-05 Cash Handling   Procedure  
208-06 Investment Management    Procedure  
209 Identity Theft Prevention  Policy  Procedure  
209-02 Data Breach Notification    Procedure  
210 Issuance and Post-Issuance Compliance Relating to Tax-Exempt Bonds and Other Tax-Exempt Financings  Policy  Procedure  


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Number Title      
300    Academic Processes  Policy    
301 Curriculum Development  Policy  Procedure  
301-02 Textbook Selection and Sale    Procedure  
302 Assessment of Student Learning  Policy Procedure  
303 Academic Standards      Policy  Procedure  
303-02 Attendance    Procedure  
303-03 Class Syllabus    Procedure  
303-04 Final Examination    Procedure  
303-05 Grading    Procedure  
303-06 Student Academic Appeals    Procedure  
303-07 Continuing Education Units    Procedure  
303-08 Community and Corporate Learning    Procedure  
303-09 Repeating Courses    Procedure  
303-10 Special Courses    Procedure  
303-11 Academic Dishonesty    Procedure  
303-12 Academic Progress    Procedure  
303-13 Graduation    Procedure  
303-14 Awarding a Second Degree    Procedure  
303-15 Prior Learning Assessment    Procedure  
303-16 Academic Internships    Procedure  
304     Online Learning  Policy    
304-01 Online Learning Compliance    Procedure  
305 Intellectual Property  Policy  Procedure  
306 Faculty Recognition and Professional Development  Policy    
306-01 Faculty of the Year Award    Procedure  
306-02 Faculty Sabbatical Leave     Procedure   Procedural Guidelines
307 Full-Time Faculty Evaluation   Policy  Procedure  Procedural Guidelines
308 Instructional Eligibility and Loading  Policy    
308-02 Contractual Loading Requirements    Procedure  
308-03 Course Loading    Procedure  
308-04 Substitute Teaching    Procedure  
309 Academic Freedom  Policy    
310 Faculty Credentialing Policy  Procedure  
311 Research Policy    
311-01 Research Integrity    Procedure  
311-02 Human Participants   Procedure  
312-00     Academic Committees  Policy    

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Human Resources



Compliance Information on Medical Benefits for New Hires, Newly Eligible Persons, and Open Enrollment


Number Title      
102 Equal Employment Opportunity  Policy  Procedure  
103 Affirmative Action  Policy  Procedure  
104 Americans with Disabilities Act (ADA)  Policy    
104-01 ADA Employee Accommodation    Procedure  Procedural Guidelines
104-02 Disability Resources     Procedure  
105 Sexual Harassment and Misconduct  Policy  Procedure  
105-02 Consensual Amorous Relationships    Procedure  
106 Drug and Alcohol Free Workplace  Policy  Procedure  
106-02 Drug and Alcohol Screening for Nursing Students    Procedure  Procedural Guidelines
107 Smoking  Policy  Procedure  Procedural Guidelines
108 Volunteers  Policy  Procedure  
109 Workplace Discrimination and Harassment  Policy  Procedure     
400  General Disclaimer  Policy     
400-01 Introduction Procedure    Procedure  
410 Employee Leaves and Holidays  Policy    
410-02 Holiday    Procedure  
410-03 Paid Time Off (PTO)    Procedure  Procedural Guidelines
410-04 Sick Leave for Full-Time Faculty     Procedure  Procedural Guidelines
410-05 Worker's Compensation Leave    Procedure  
410-06 Bereavement    Procedure  
410-07 Jury Duty    Procedure  
410-08 Earned Paid Sick Time for Part-Time Employees   Procedure  
410-09 Military Leave    Procedure  Procedural Guidelines
410-10 Family Medical Leave Act (FMLA)    Procedure      Procedural Guidelines
410-11 Absence without Pay     Procedure  
410-12 Extended Personal Leave without Pay    Procedure  
410-13 Voting Leave    Procedure  
410-14 Emergency College Closure Leave    Procedure  Procedural Guidelines
410-17 Compassionate Transfer of Leave    Procedure  
410-18 PTO and Sick Leave Cash Out    Procedure  
410-19 Community Leave    Procedure  
420 Employee Benefits  Policy    
420-01 Tuition Educational Assistance    Procedure  
420-03 HIPAA Privacy     Procedure  
420-04 COBRA Continuation of Benefits    Procedure  
420-05 Retirement Programs    Procedure  
420-06 Medical Benefits    Procedure  
420-07 Domestic Partnership    Procedure  
430 Job Standards  Policy    
430-01 Code of Conduct    Procedure  
430-02 Conflict of Interest    Procedure  
430-03 Political Activity    Procedure  
430-04 Whistleblower     Procedure  
430-05 Complaints and Garnishments    Procedure  
443 Employment of College Personnel  Policy    
443-01 Employment Type, Category and Requirements   Procedure  
443-03 Employment of Relatives    Procedure  
443-05 Recruiting and Hiring    Procedure  
443-06 Reimbursement of Interview Expenses    Procedure  
443-07 Probationary Period    Procedure  
443-08 Public Access to Personnel Records    Procedure  
443-10 Performance Evaluations for Staff    Procedure  Procedural Guidelines
444 Classification and Compensation  Policy    
444-01 Classification    Procedure  
444-02 Compensation    Procedure  Procedural Guidelines
444-03 On-Call and Callback Compensation    Procedure  
444-05 Work Week and Hours Worked and Overtime    Procedure  
444-06 Flexible Work Schedules    Procedure  Procedural Guidelines
444-07 Reporting Multiple Positions    Procedure  
444-08 Reporting Hourly Work in a Lump Sum    Procedure  
450 Employee Relations  Policy    
450-01 Disciplinary Action    Procedure  Procedural Guidelines
450-02 Terminations and Non-Renewal of Appointment    Procedure  Procedural Guidelines
450-03 Complaint and Grievance Resolution     Procedure  
450-04 Reduction in Force    Procedure  
450-05 Appeal    Procedure  
450-06 Furlough    Procedure  
450-07 Constructive Discharge    Procedure  
480     Internships  Policy    
480-01 Interns    Procedure  
490 Professional Development  Policy    
490-01 Professional Development Program    Procedure  
490-02 Staff Recognition Award    Procedure  

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Student Services

Number Title    
501 Registration and Enrollment Services  Policy  
501-01 Admission Requirements    Procedure
501-02 Residency Requirements    Procedure
501-03 Registration Information    Procedure
501-04 Placement, Proficiency and Prerequisites    Procedure
501-05 Determination of Catalog Year     Procedure
501-06 Student Classification and Standing    Procedure
501-07 Transcripts     Procedure
501-08 Transfer Credit to the College    Procedure
501-09 Transfer of Credit to Other Institutions    Procedure
501-10 Reverse Transfer of Credit    Procedure
501-11 Withdrawal    Procedure
502 Student Records  Policy  Procedure
503 Student Code of Conduct  Policy  Procedure
503-02 Student Discipline    Procedure
503-03 Disruptive Behavior in the Classroom    Procedure
503-04 Student Behavior Review Team    Procedure
503-05 Student Grievance    Procedure
504 Institutional Records of Student Complaints  Policy  Procedure
520 Financial Aid  Policy  Procedure
520-20 Financial Aid Institutional Awards     Procedure
520-30 Financial Aid Tuition Deferment    Procedure
520-40 Financial Aid Program Fundability Procedure    Procedure
520-50 Financial Aid Outside Resources    Procedure
520-60 Title IV and Higher Education Act    Procedure
520-70 Financial Aid for Veterans     Procedure
520-80 Financial Aid Fraud, Waste and Abuse    Procedure

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