Policies and Procedures
| Policy Number | Topic |
| 1-99 | District Governing Board |
| 100-199 | Administrative/General Institutional |
| 200-299 | Fiscal |
| 300-399 | Instruction |
| 400-499 | Human Resources |
| 500-599 | Student Services |
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1-99
District Governing Board
College Direction
| Number | Title | ||
|---|---|---|---|
| 1 | Vision, Mission, Valuing People: Diversity Statement; and Guiding Principles | Policy | |
| 2-4 | Combined with Policy 1 (was Vision, Purpose, and Core Values) | ||
| 5 | Governance | Policy | Procedure |
Board Operations, Structure, Responsibilities
| Number | Title | ||
|---|---|---|---|
| 20 | Legal Structure | Policy | |
| 21 | Code of Ethics | Policy | |
| 22 | Roles/Responsibilities | Policy | |
| 23 | Conflict of Interest | Policy | |
| 24 | Officers and Selection | Policy | |
| 25 | Policy Development/Approval | Policy | |
| 26 | Naming of College Facilities and Programs | Policy | Procedure |
| 27 | Emeritus Status | Policy |
Support
| Number | Title | ||
|---|---|---|---|
| 28 | Legal Advice | Policy | |
| 29 | Administrative Support | Policy |
Meetings
| Number | Title | ||
|---|---|---|---|
| 30 | Meeting Calendar/Public Notice | Policy | |
| 31 | Agenda Building | Policy | Procedure |
| 32 | Board Member Attendance Options | Policy | |
| 33 | Quorum | Policy | |
| 34 | Public Comment | Policy | |
| 35 | Discussion/Voting | Policy | |
| 36 | Self-Assessment/Annual Goals | Policy |
Communication
| Number | Title | ||
|---|---|---|---|
| 37 | Media | Policy | |
| 38 | Inquiries to Board Members | Policy |
Benefits
| Number | Title | ||
|---|---|---|---|
| 39 | Travel | Policy | |
| 40 | Insurance for District Governing Board Members | Policy |
Evaluation
| Number | Title | ||
|---|---|---|---|
| 41 | Annual District Governing Board Self-Evaluation | Policy | Procedure |
| 42 | Annual Evaluation of the President | Policy | Procedure |
Delegation to the President
| Number | Title | ||
|---|---|---|---|
| 70 | Strategic Planning | Policy | Procedure |
| 71 | President Emergency Succession Plan | Policy |
Board Education
| Number | Title | ||
|---|---|---|---|
| 90 | New Member Orientation | Policy | |
| 91 | Professional Development | Policy | |
| 92 | Retreat | Policy |
100-199
Administrative/General Institutional
| Number | Title | ||
|---|---|---|---|
| 102 | Equal Employment Opportunity | Policy | Procedure |
| 103 | Affirmative Action | Policy | Procedure |
| 104 | Americans with Disabilities Act (ADA) | Policy | |
| 104-01 | ADA Employee Accommodation | Procedure | |
| 104-02 | Disability Resources | Procedure | |
| 105 | Sexual Harassment and Misconduct | Policy | Procedure |
| 105-02 | Consensual Amorous Relationships | Procedure | |
| 106 | Drug and Alcohol Free Workplace | Policy | Procedure |
| 106-02 | Drug and Alcohol Screening for Nursing Students | Procedure | |
| 107 | Smoking | Policy | Procedure |
| 108 | Volunteers | Policy | Procedure |
| 109 | Workplace Discrimination and Harassment | Policy | Procedure |
| 120 | Use of Facilities | Policy | Procedure |
| 120-02 | Petition Signature Solicitation | Procedure | |
| 120-03 | Commercial Solicitation and Information Tables | Procedure | |
| 120-04 | Public Access and Freedom of Expression | Procedure | |
| 120-05 | Control of College Facilities and Property | Procedure | |
| 120-06 | Space Management and Allocation | Procedure | |
| 121 | Safety and Security | Policy | |
| 121-01 | Campus Law Enforcement and Reporting Criminal Actions and Emergencies | Procedure | |
| 121-02 | Timely Warning | Procedure | |
| 121-03 | Security and Access to College Facilities | Procedure | |
| 121-04 | Sex Offenses | Procedure | |
| 121-05 | Alcohol, Illegal Drugs and Weapon Offenses | Procedure | |
| 121-06 | Criminal and Statistical Offense | Procedure | |
| 121-07 | Campus Crime Statistic and Security Policies Notification and Disclosure | Procedure | |
| 121-10 | Emergency Operation Plan (EOP) | Procedure | |
| 121-12 | College Vehicles | Procedure | |
| 121-13 | Parking and Vehicular Traffic | Procedure | |
| 121-14 | Animals on Campus | Procedure | |
| 121-15 | Convicted/Registered Sex Offender Campus Notification | Procedure | |
| 121-16 | Prevention of Workplace Violence | Procedure | |
| 121-17 | College Identification Cards | Procedure | |
| 121-18 | Suspended (was COVID-19 Vaccination Employee Health and Safety Requirement Procedure) | ||
| 122 | Environmental Health and Safety | Policy | Procedure |
| 122-02 | Lockout/Tagout | Procedure | |
| 122-03 | Personal Protective Equipment | Procedure | |
| 122-04 | Hazardous Materials Communication | Procedure | |
| 122-05 | Chemical Hygiene | Procedure | |
| 122-06 | Asbestos Management | Procedure | |
| 122-07 | Energy Conservation | Procedure | |
| 123 | Title IX Sexual Harassment | Policy | Procedure |
| 140 | Acceptable Use of Technology | Policy | Procedure |
| 140-02 | Peer-to-Peer File Sharing | Procedure | |
| 140-03 | Cellular Phones | Procedure | |
| 140-04 | Telephone Acceptable Use | Procedure | |
| 140-05 | Screen Lock | Procedure | |
| 140-06 | Password Complexity and Expiration | Procedure | |
| 140-07 | Technology Tuition Allocation | Procedure | |
| 140-08 | MiFi Devices | Procedure | |
| 140-09 | Electronic Mail (email) | Procedure | |
| 140-10 | Account Expiration Procedure | Procedure | |
| 141 | Website | Policy | Procedure |
| 142 | Copyright Law Compliance | Policy | Procedure |
| 150 | Public Relations | Policy | Procedure |
| 150-02 | Distinguished Service Award | Procedure
| |
| 160 | Records Retention | Policy | Procedure |
| 160-02 | Public Records Request | Procedure | |
200-299
Fiscal
| Number | Title | ||
|---|---|---|---|
| 201 | Travel | Policy | Procedure |
| 202 | Purchasing | Policy | Procedure |
| 202-02 | Food and Beverage at College Sponsored Events | Procedure | |
| 202-03 | College Procurement Card | Procedure | |
| 202-04 | Purchasing Authorization | Procedure | |
| 202-05 | Requisitions and Purchase Orders | Procedure | |
| 202-06 | Contracts, Agreements, and Intergovernmental Agreements | Procedure | |
| 202-07 | Requests for Bids, Requests for Proposals, and Requests for Information | Procedure | |
| 202-08 | Independent Contractors and Entertainers | Procedure | |
| 202-09 | Sole Source and Emergency Procurement | Procedure | |
| 202-10 | Vendor Performance, Suspension, Debarment | Procedure | |
| 202-11 | Surplus | Procedure | |
| 202-12 | Work Clothing | Procedure | |
| 202-13 | Purchase and Distribution of Gift Cards | Procedure | |
| 205 | Budget Development | Policy | |
| 205-01 | Fund Balance | Procedure | |
| 205-02 | Budget | Procedure | |
| 205-03 | Budget Control and Monitoring | Procedure | |
| 205-04 | Budgeting for New Programs and Services | Procedure | |
| 205-05 | Long-Term Financial Forecasting | Procedure | |
| 206 | Grants | Policy | |
| 206-01 | Grant Application | Procedure | |
| 206-02 | Grant Management | Procedure | |
| 206-03 | Deleted (formerly Grants Record Management and Compliance) | ||
| 206-04 | Deleted (formerly Grants Matching Cost) | ||
| 206-05 | Time and Effort Requirements for Federal Grants | Procedure | |
| 206-06 | Grant Closeout | Procedure | |
| 207 | Accounting | Policy | |
| 207-01 | Payroll | Procedure | |
| 207-02 | Accounts Payable | Procedure | |
| 207-03 | Accounting, Auditing, and Financial Reporting | Procedure | |
| 207-04 | Reporting Dishonest or Fraudulent Conduct | Procedure | |
| 207-05 | Capital Assets | Procedure | |
| 207-06 | Custodial Risk | Procedure | |
| 208 | Cash Management | Policy | |
| 208-01 | Tuition Refund | Procedure | |
| 208-02 | Tuition and Fee Payment | Procedure | |
| 208-03 | Partial Payment of Classes | Procedure | |
| 208-04 | Collections | Procedure | |
| 208-05 | Cash Handling | Procedure | |
| 208-06 | Investment Management | Procedure | |
| 209 | Identity Theft Prevention | Policy | Procedure |
| 209-02 | Data Breach Notification | Procedure | |
| 210 | Issuance and Post-Issuance Compliance Relating to Tax-Exempt Bonds and Other Tax-Exempt Financings | Policy | Procedure |
300-399
Instruction
| Number | Title | ||
|---|---|---|---|
| 300 | Academic Processes | Policy | |
| 301 | Curriculum Development | Policy | Procedure |
| 301-02 | Instructional Materials | Procedure | |
| 301-03 | Assignment of Credit Hours | Procedure
| |
| 302 | Assessment of Student Learning | Policy | Procedure |
| 302-01 | Renumbered to 311-01 Research Integrity 02/21/18 | ||
| 302-02 | Renumbered to 311-02 Human Participants 02/21/18 | ||
| 303 | Academic Standards | Policy | Procedure |
| 303-02 | Attendance | Procedure | |
| 303-03 | Class Syllabus | Procedure | |
| 303-04 | Final Examination | Procedure | |
| 303-05 | Grading | Procedure | |
| 303-06 | Academic Appeals | Procedure | |
| 303-07 | Deleted 03/30/2021 (was Continuing Education Units) | ||
| 303-08 | Deleted 04/13/2021 (was Community and Corporate Learning) | ||
| 303-09 | Renumbered to 501-12 Repeating Courses | ||
| 303-10 | Deleted 01/12/2021 (was Special Courses) | ||
| 303-11 | Academic Integrity | Procedure | |
| 303-12 | Academic Progress | Procedure | |
| 303-13 | Combined with 303-14 and renumbered to 501-16 Awarding of Degrees and Certificates (was Graduation) 10/12/20 | ||
| 303-14 | Combined with 303-13 and renumbered to 501-16 Awarding of Degrees and Certificates (was Awarding a Second Degree) 10/12/20 | ||
| 303-15 | Credit for Prior Learning | Procedure | |
| 303-16 | Academic Internships | Procedure | |
| 303-17 | Renumbered to 304-01 Online Learning Compliance 10/17/17 | ||
| 303-18 | Disruptive Behavior in the Classroom | Procedure
| |
| 304 | Online Learning | Policy | |
| 304-01 | Online Learning Compliance | Procedure | |
| 305 | Intellectual Property | Policy | Procedure |
| 306 | Faculty Recognition and Professional Development | Policy | |
| 306-01 | Faculty of the Year Award | Procedure | |
| 306-02 | Faculty Sabbatical Leave | Procedure | |
| 307 | Full-Time Faculty Evaluation | Policy | Procedure |
| 308 | Instructional Eligibility and Loading | Policy | |
| 308-01 | Renumbered to 310-01 Faculty Credentialing | ||
| 308-02 | Instructional Load | Procedure | |
| 308-03 | Deleted 03/30/2021 (was Course Loading) | ||
| 308-04 | Substitute Teaching | Procedure | |
| 309 | Academic Freedom | Policy | |
| 310 | Faculty Credentialing | Policy | Procedure |
| 311 | Research | Policy | |
| 311-01 | Research Integrity | Procedure | |
| 311-02 | Human Participants | Procedure | |
| 312-00 | Academic Committees | Policy | |
400-499
Human Resources
Compliance information on medical benefits for eligible employees.
| Number | Title | ||
|---|---|---|---|
| 102 | Equal Employment Opportunity | Policy | Procedure |
| 103 | Affirmative Action | Policy | Procedure |
| 104 | Americans with Disabilities Act (ADA) | Policy | |
| 104-01 | ADA Employee Accommodation | Procedure | |
| 104-02 | Disability Resources | Procedure | |
| 105 | Sexual Harassment and Misconduct | Policy | Procedure |
| 105-02 | Consensual Amorous Relationships | Procedure | |
| 106 | Drug and Alcohol Free Workplace | Policy | Procedure |
| 106-02 | Drug and Alcohol Screening for Nursing Students | Procedure | |
| 107 | Smoking | Policy | Procedure |
| 108 | Volunteers | Policy | Procedure |
| 109 | Workplace Discrimination and Harassment | Policy | Procedure |
| 123 | Title IX Sexual Harassment | Policy | Procedure |
| 400 | General Disclaimer | Policy | |
| 400-01 | Introduction Procedure | Procedure | |
| 410 | Employee Leaves and Holidays | Policy | |
| 410-02 | Holiday | Procedure | |
| 410-03 | Vacation Leave | Procedure | |
| 410-04 | Sick Leave | Procedure | |
| 410-05 | Worker's Compensation Leave | Procedure | |
| 410-06 | Bereavement | Procedure | |
| 410-07 | Jury Duty | Procedure | |
| 410-08 | Deleted (formerly Earned Paid Sick Time for Part-Time Employees) | ||
| 410-09 | Military Leave | Procedure | |
| 410-10 | Family Medical Leave Act (FMLA) | Procedure | |
| 410-11 | Absence Without Pay | Procedure | |
| 410-12 | Extended Personal Leave without Pay | Procedure | |
| 410-13 | Voting Leave | Procedure | |
| 410-14 | Emergency College Closure Pay | Procedure | |
| 410-16 | Renumbered to 306-02 Faculty Sabbatical Leave | ||
| 410-17 | Donated Leave | Procedure | |
| 410-19 | Employee Volunteer and Education Leave | Procedure | |
| 420 | Employee Benefits | Policy | |
| 420-01 | Tuition Educational Assistance | Procedure | |
| 420-02 | Renumbered to 40-00 Benefits for District Governing Board Members | ||
| 420-03 | Deleted (was HIPAA Privacy) | ||
| 420-04 | COBRA Continuation of Benefits | Procedure | |
| 420-05 | Retirement Programs | Procedure | |
| 420-06 | Medical Benefits | Procedure | |
| 420-07 | Domestic Partnership | Procedure | |
| 430 | Job Standards | Policy | |
| 430-01 | Code of Conduct | Procedure | |
| 430-02 | Conflict of Interest | Procedure | |
| 430-03 | Political Activity | Procedure | |
| 430-04 | Whistleblower | Procedure | |
| 430-05 | Complaints and Garnishments | Procedure | |
| 443 | Employment of College Personnel | Policy | |
| 443-01 | Employment Type, Category and Requirements | Procedure | |
| 443-02 | Combined with 443-01 (was Employment Requirements) | ||
| 443-03 | Employment of Relatives | Procedure | |
| 443-04 | Deleted (was Special Assignment) | ||
| 443-05 | Recruiting and Hiring | Procedure | |
| 443-06 | Reimbursement of Interview Expenses | Procedure | |
| 443-07 | Probationary Period | Procedure | |
| 443-08 | Public Access to Personnel Records | Procedure | |
| 443-09 | Renumbered to 307-01 Full-Time Faculty Evaluation | ||
| 443-10 | Performance Evaluations for Staff | Procedure | |
| 444 | Classification and Compensation | Policy | |
| 444-01 | Deleted (formerly Classification) | ||
| 444-02 | Compensation | Procedure | |
| 444-03 | On-Call and Callback Compensation | Procedure | |
| 444-04 | Deleted (was Special Assignment) | ||
| 444-05 | Work Week and Hours Worked and Overtime | Procedure | |
| 444-06 | Flexible Work Schedules | Procedure | |
| 444-07 | Secondary Positions | Procedure | |
| 444-08 | Reporting Hourly Work in a Lump Sum | Procedure | |
| 450 | Employee Relations | Policy | |
| 450-01 | Disciplinary Action | Procedure | |
| 450-02 | Terminations and Non-Renewal of Appointment | Procedure | |
| 450-03 | Complaint and Grievance Resolution | Procedure
| |
| 450-04 | Reduction in Force | Procedure | |
| 450-05 | Appeal | Procedure | |
| 450-06 | Furlough | Procedure | |
| 450-07 | Constructive Discharge | Procedure | |
| 480 | Internships | Policy | |
| 480-01 | Interns | Procedure | |
| 490 | Professional Development | Policy | |
| 490-01 | Professional Development Program | Procedure | |
| 490-02 | Staff Recognition Award | Procedure | |
500-599
Student Services
The CARES Act provided emergency funding to CCC students starting in May 2020. For additional details on those funds and how they are administered, please see the CARES Act Emergency Financial Aid Grants to Students temporary procedure.
| Number | Title | ||
|---|---|---|---|
| 123 | Title IX Sexual Harassment | Policy | Procedure |
| 501 | Registration and Enrollment Services | Policy | |
| 501-01 | Admission Requirements | Procedure | |
| 501-02 | Residency Requirements | Procedure | |
| 501-03 | Registration Information | Procedure | |
| 501-04 | Prerequisites and Placement | Procedure | |
| 501-05 | Determination of Catalog Year | Procedure | |
| 501-06 | Student Classification and Standing | Procedure | |
| 501-07 | Transfer and Evaluation of Credit to the College | Procedure | |
| 501-08 | Deleted (formerly Transfer Credit to the College) | ||
| 501-09 | Transfer of Credit to Other Institutions | Procedure | |
| 501-10 | Reverse Transfer of Credit | Procedure | |
| 501-11 | Withdrawal | Procedure | |
| 501-12 | Repeating Courses | Procedure | |
| 501-13 | Student Leave of Absence | Procedure | |
| 501-14 | Computing Grade Point Average | Procedure | |
| 501-15 | Transfer of Arizona General Education Curriculum (AGEC) to the College and Awarding of AGEC Stamp of Certificate | Procedure | |
| 501-16 | Awarding of Degrees and Certificates | Procedure | |
| 502 | Student Records | Policy | Procedure |
| 503 | Code of Student Conduct | Policy | Procedure |
| 503-02 | Deleted (formerly Student Discipline) | ||
| 503-03 | Disruptive Behavior in the Classroom - Renumbered to 303-18 04/28/21 | ||
| 503-04 | Campus Assessment Response and Education (CARE) Team | Procedure | |
| 503-05 | Student Complaint | Procedure | |
| 504 and 504-01 | Institutional Record of Student Complaints (deleted Procedure - 10/16/2020 and Policy - 11/18/2020) | ||
| 520 | Financial Aid | Policy | |
| 520-10 | Financial Aid Overview | Procedure | |
| 520-20 | Financial Aid Institutional Awards | Procedure | |
| 520-30 | Financial Aid Tuition Deferment | Procedure | |
| 520-40 | Financial Aid Program Fundability Procedure | Procedure | |
| 520-50 | Financial Aid Outside Resources | Procedure | |
| 520-60 | Title IV and Higher Education Act | Procedure | |
| 520-70 | Financial Aid for Veterans | Procedure | |
| 520-75 | Military Activation of Reservists | Procedure | |
| 520-80 | Financial Aid Fraud, Waste and Abuse | Procedure | |