Policy statement:

Satisfactory Academic Progress (SAP) is used to define successful completion of coursework towards an eligible degree or certificate program to maintain eligibility of financial aid. Federal regulations require the Office of Student Financial Aid to monitor the progress of students applying for Title IV financial aid, including Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Work Study (FWS), Federal Direct Student Loans (Stafford Subsidized, Stafford Unsubsidized, and Parent PLUS), and any state funded financial aid. If you fail to meet these standards, you will be placed on financial aid warning or suspension.


SAP is reviewed at the end of each semester to determine financial aid eligibility for the upcoming semester. SAP is evaluated on student’s previous enrollment and their entire academic history, regardless of whether or not they received financial aid. A student's entire academic history is considered when evaluating SAP standing even when financial aid was not received in the past. Students, even those who have never received financial aid, may be placed on financial aid warning, academic plan or suspension based on having a transfer GPA below a 2.0, exceeding the 150% rule, or a credit completion rate of less than 66.66%. Students who drop or withdraw from all courses for a semester, or receive any combination of F’s, W’s, I’s, and U’s are automatically placed on financial aid suspension.

 

SAP Policy for Transfer Students

 

All Transfer students are required to submit official transcripts from ALL previously attended colleges, regardless of whether they received financial aid there or not. Transfer students who fail to turn in their official transcripts from any previously attended institutions cannot have their SAP status calculated and are thus, not eligible to have their financial aid file reviewed until they are turned in.

 

New transfer students1 are required to have a transfer grade point average (GPA) of at least 2.0. Official transcripts from ALL previously attended colleges must be submitted to the Office of Registration and Enrollment Services to determine a transfer GPA. Unofficial transcripts are not accepted. Classes that are in progress (not complete) on a transcript at another college will delay the processing of financial aid until the final transcript is received and reviewed. New transfer students1 who have attended only one other college and transfer to CCC with a cumulative transfer GPA above a 2.0 will be placed on Good SAP status. New transfer students1 who have attended only one other college and transfer to CCC with a cumulative transfer GPA between 1.0 and 2.0 will be placed on Financial Aid Warning. New transfer students1 who have attended only one other college and transfer to CCC with a cumulative transfer GPA less than 1.0 may be required to meet with an academic advisor and will placed on Warning. New transfer students1 who have a transfer GPA of 0.0 or who withdrew from their previous college are immediately suspended from financial aid at CCC and may not receive financial aid. New transfer students1 who have attended more than one college prior to CCC and have two or more transfer GPAs of less than 2.0 are immediately suspended from financial aid at CCC and may not receive financial aid. Transfer students who fail to turn in their official transcripts from any previously attended institutions cannot have their SAP status calculated and are thus, not eligible to have their financial aid file reviewed until they are turned in.

 

Returning Transfer students2 who left CCC on a suspension status, upon return to CCC, continue on a suspension status, regardless of the grades at the other college they attended. Returning transfer students who left CCC on a good, warning or probation status will have their transcripts evaluated from all colleges that were attended after CCC and SAP will be set based on an averaging of the CCC SAP standing and the grade point average at the other colleges. For example, if a student leaves CCC on warning status and then attains a 3.0 at another college, their SAP will become good at CCC. If a student leaves CCC on a warning status and attains a 1.95 at another college, the SAP becomes suspension at CCC. Transfer students who fail to turn in their official transcripts from any previously attended institutions cannot have their SAP status calculated and are thus, not eligible to have their financial aid file reviewed until they are turned in.

 

Concurrently enrolled students3 are required to submit their transcripts from the concurrent institution in the semester immediately after attendance at that institution. Concurrently enrolled students who fail to turn in their official transcripts from any concurrently enrolled institutions cannot have their SAP status calculated and are thus, not eligible to have their financial aid file reviewed until they are turned in.

 

Definitions:

1. New Transfer Students are defined as any student who has attended one or more colleges for at least one day, but has never attended CCC.

2. Returning Transfer Students are defined as any student who has previously attended CCC, then attended one or more other colleges for at least 1 day, and are now returning to CCC.

3. Concurrently enrolled students are students who are attending both CCC and another college or university within the same semester.

 

Definitions of Satisfactory Academic Progress (SAP) Standings:

  1. Good: Student is eligible for financial aid funding, if all other financial aid criteria are met.
  2. Warning: Student is eligible for financial aid funding, but requirements are in place as outlined in the communication sent to the student and in the Application of SAP Requirements table below. Failure to abide by the warning requirements will result in financial aid suspension at the end of the next semester.
  3. Probation: Student was suspended from financial aid, but has appealed and is now eligible for financial aid funding. Restrictions and/or requirements are in place as outlined in the communication sent to the student and in the Application of SAP Requirements table below. Failure to abide by the probation requirements will result in financial aid suspension at the end of the next semester.
  4. Academic Plan: Student is eligible for either full or partial financial aid funding and has restrictions and/or requirements in place as defined by an academic advisor and the financial aid office. Academic plans are designed to ensure students will be able to meet SAP standards by a specific point in time. Failure to follow the academic plan will result in immediate suspension at the end of the semester. Students seeking a second degree are required complete a SAP appeal and will be assigned an academic plan. Students who have been suspended and have been required to meet with an advisor may be assigned to an academic plan. Students approaching the maximum amount of credit hours allowed for receiving financial aid may also be placed on Academic Plan. Financial aid may be prorated for students on an academic plan if the academic advisor and/or financial aid office believes it is in the student’s best interest.
  5. Suspension: Student is not eligible to receive financial aid. Students on suspension must fund their education using their own resources, without the assistance of financial aid. See Resolving Financial Aid (SAP) Suspension below.

SAP includes three standards: Students who meet all three of the following standards are eligible for further federal and state financial aid consideration for the following semester. Students are encouraged to meet with an academic advisor to ensure they are meeting certificate/degree requirements.

 

1. Qualitative Standard- Cumulative grade point average:

Financial Aid students must maintain a minimum cumulative grade point average (GPA) of a 2.0. Grades for repeated courses that are excluded in the GPA calculation are also excluded in the cumulative GPA calculation for SAP. Grades in remedial courses are included in the cumulative GPA calculation.

 

2. Quantitative Standard: Greater than 66.66% Pace of Progression:

Financial Aid students must complete classes at greater than 66.66% of the credit hours attempted at CCC as outlined in the Application of SAP Requirements chart. Letter grades of F, I, U, W, AU, NR, IP do not count toward the minimum credit completion requirement. Students who fail or withdraw from a class may repeat the class and receive financial funding again if, and only if they have not been suspended due to Satisfactory Academic Progress. Students who pass a course (A,B,C,D or S) and wish to take it again may do so one time with financial aid funding. If a student attempts to take a passed class for the third time, they will be denied financial aid funding for it. Remedial courses are counted in the pace of progression at CCC. It is important to minimize the number of times you repeat a course so as not to be suspended for falling below a 66.66% pace of progression.

 

Below are examples of the minimum pace of progression necessary to maintain SAP:

 

Cumulative credit hours taken at CCC Greater than 66.66% Pace of Pgrogression
3 credit hours 2 or more credit hours
6 credit hours 4 or more credit hours
12 credit hours 8 or more credit hours
24 credit hours 16 or more credit hours
48 credit hours 32 or more coredit hours
72 credit hours 48 or more credit hours
90 credit hours 60 or more credit hours

 

3. Maximum time frame for completion of a degree or certificate (150% Rule):

The maximum time frame for completion of a degree or certificate is measured by the total number of credit hours a student has attempted at CCC plus all transferred hours accepted from other schools. Credit hours attempted at CCC, but not completed, are always counted in the maximum time frame. Per Federal Regulations, all credit hours are included regardless of whether or not financial aid was received during the time the credits were taken. Hours for repeated courses are always counted in the 150% rule. Up to 30 hours of remedial courses (courses that are less than college level, usually numbered below 100) may be removed from the 150% calculation at CCC’s discretion. The maximum number of credit hours cannot exceed 150% of the credit hours required for that program according to the College Catalog. This is referred to as the 150% rule. Once 150% of credit hours are reached, or it becomes evident that a student cannot reach their degree by the 150% rule, students are suspended from further financial aid. Students should work with an academic advisor to ensure that they are on track for a degree or certificate and should avoid repeating courses. Changing degree programs can cause students to need to take more classes than originally anticipated, which can lead to a 150% rule suspension.


Second degrees and dual majors:

Financial Aid for a 2nd degree is limited to only the specific courses required to complete the second degree as determined by a CCC Academic Advisor and documented on an official CCC Advisement Plan. In order to meet with an Academic Advisor students must submit ALL official academic transcripts from ALL previously attended institutions.Official transcripts from ALL previously attended colleges must be submitted to the Office of Registration and Enrollment Services. Students seeking a second degree will be placed on an “Restricted Hours- Academic Plan” SAP standing, which requires meeting with an academic advisor. Students who have already acquired a Bachelors degree may be eligible for loans but will not qualify for Pell Grant per Federal Regulations. Financial aid at CCC will fund an associate degree that does not duplicate general education credits earned in the 4-year degree. Once a student has been approved and funded towards their second degree, they may not change their degree plan in order to receive additional funding. Students who do not follow their second degree academic plan will have their financial aid immediately suspended. Students who are seeking a third degree are not eligible for financial aid unless the second degree is a CCC prerequisite to the third degree. Students seeking a third degree, should be pursuing it at a 4-year University. Students who have a combination of two or more degrees, ranging from an Associates to a Doctoral degree have already completed at least two degrees, and thus do not qualify for financial aid at CCC.


Remedial courses:

Remedial credit hours (typically classes numbered below 100) are counted towards a student’s 66.66% pace of progression. Up to 30 credit hours for remedial classes may be excluded from the maximum time frame for completion of a degree or certificate (150% rule). Remedial courses that have been repeated by a student may only be excluded from the maximum number of credit hours one time. Up to 30 hours of remedial courses (courses that are less than college level, usually numbered below 100) may be removed from the 150% calculation at CCC’s discretion. Students who are pursuing an Associate's of General Studies (AGS) may not appeal if they have less than 12 remedial hours, as these are able to be included in degree requirements.


Consortium agreements and SAP:

If a student has an approved consortium agreement between CCC and another institution in which CCC is the parent institution, credits earned at the other institution count as though they were taken at CCC. Students who are approved for consortium agreements are required to have official academic transcripts sent to CCC from the other institution immediately at the end of the term of the consortium agreement.


Application of SAP requirements:

Below are the criteria the CCC uses to set a student’s SAP standing:

 

 

Your SAP Standing at the beginning of the semester Your cumulative GPA at end of semester   Your cumulative Pace of Progression Your SAP Status for the next semester
GOOD At least 2.0 AND At least 66.66% GOOD
GOOD Less than a 2.0 OR Less than 66.66% WARNING
GOOD 0.0 OR 0% SUSPENSION
WARNING At least 2.0 AND At least 66.66% GOOD
WARNING Less than a 2.0 OR Less than 66.66% SUSPENSION
PROBATION Less than a 2.0 OR Less than 66.66% SUSPENSION
ACADEMIC PLAN

Academic Plans are tailored to individual student needs and specify requirements and timelines. If at any time the requirements or timeline is not met, the student immediately is placed on SUSPENSION.

 

  • Students who drop or withdraw from all courses for a semester, or receive any letter grade combination of F’s, W’s, I’s, and U’s are automatically placed on financial aid suspension and may be required to return all or a portion of the financial aid they received.
  • Students who are placed on academic suspension are automatically on financial aid suspension.
  • In circumstances where the student did not attend but withdrew from all courses after the start of the semester but within the 100% tuition refund period, the previous SAP status carries forward to the next semester.
  • Students who have reached maximum number of credit hours (150% rule) after which a degree or certificate must be granted are also placed on financial aid suspension. The maximum number of credit hours (150% rule) is evaluated on student’s previous enrollment, regardless of whether or not they received financial aid. Once 150% of credit hours are reached, or it becomes mathematically impossible for a student to reach their degree by the 150% rule, students are suspended from further financial aid.
  • SAP is reviewed at the end of each semester to determine financial aid eligibility for the upcoming semester. SAP is evaluated on student’s previous enrollment, regardless of whether or not they received financial aid. A student's entire academic history is considered when evaluating SAP standing even when financial aid was not received in the past. Students who have never received financial aid, may be placed on financial aid warning, academic plan or suspension based on low cumulative GPA, exceeding the 150% rule, or a low credit completion rate.

Resolving financial aid SAP suspension:

Students who are suspended from financial aid may appeal their suspension status. Students who do not appeal, but wish to continue at CCC, must complete six credit hours in one semester at CCC using their own financial resources. Students must also bring their cumulative GPA above 2.0 and pace of progression above 66.66% in order to re-gain financial aid eligibility. Students who have exceeded the Maximum number of credit hours after which a degree or certificate must be granted (the 150% rule) must complete the degree without further financial aid funding.


SAP appeals:

SAP appeals are available at the Office of Student Financial Aid or on the financial aidforms webpage. They are evaluated by the Assistant Director of Financial aid or designee within 10 working days of submission. The SAP appeal decision is sent electronically (to the CCC Student email address) or in writing (to the address on file with CCC). The decision made by the Assistant Director or designee may be appealed to the Director of Financial Aid by submitting a written request. The Director is authorized to exercise professional judgment, within federal regulations in making a decision on a student's SAP status. Professional judgment may be used in extenuating circumstances and when it is in the best interest of the student. The decision of the Financial Aid Director is final.

 

Students are expected to monitor their own SAP and consult with the Office of Student Financial Aid when there are questions or concerns. We provide written or electronic notice to students at the end of semesters where students are on warning, probation, academic plan or suspension status. It is imperative that students keep their mailing and email address updated with CCC and check their CCC student email on a regular basis. Failure to monitor one’s SAP or not understand how SAP works or because nobody told you about SAP is not grounds for an appeal.


SAP website:

The Office of Student Financial Aid maintains the Satisfactory Academic Progress page. Satisfactory Academic Progress Appeal forms can be found by going to the Financial Aid Forms page. SAP policy, procedure and appeal forms will be printed out for students upon request.

 

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