To: CCC Employees
Subject: State of the College summary
Thank you for attending the “State of the College” meeting focused on FY09 and FY10 budget. As mentioned, these are not easy announcements for any organizational head and given the close community we have created at CCC, certainly emotional for us all.
Based on the magnitude of the reductions and the length of time that is anticipated within this situation, CCC needs to look to permanent changes in all of its business practices and significant organizational transformations. While higher education leaders across the country are looking for a “silver bullet”, there is none. The best we can do (and are doing) is share information so that we make the most informed decisions possible.
Allow me to recap some of the points presented so that we all have the same information.
We are close to fiscal year-end and at this point anticipate a deficit of $30K. This is actually an excellent accomplishment considering the two significant state budgets cuts that CCC incurred during this fiscal year. Any deficit in the FY09 budget will be managed through the use of the fund balance.
“Thank you” to everyone for crafting the ideas for the Sustainable Financial Plan and working Tier I & II initiatives so closely. Please continue to do so.
Now, we need to concentrate on FY10.
The following initiatives are underway:
Retiring lower viability academic degrees (5), certificates (8), and courses.
Reorganizing divisions culminating in the reduction/elimination of 12 full and part time positions throughout the College impacting each location, division, and classification of employee.
Realigning the following functions:
Cashiering into Registration @ Lone Tree
Training & Development into HR
Facilities scheduling into Facilities
Grand Canyon/Williams into Instruction/CCL
Telephone services into IT
Closing the Williams Campus for summer 09 semester (May 15 through August 16)
Testing 2x/month pay cycle
Researching additional NAU collaborations:
Joint faculty appointments
Integrating library services
Transportation between NAU and Lone Tree
Native American Cultural Center
Reminder beginning July 1, 09:
all CCC locations will be operating on a 4 day work week beginning the week of May 11 and resuming regular hours on Monday, August 2.
new paid time off process begins.
I wish to reiterate several points as to how decisions have been and will be made. Some decisions are made based on tasks and roles and some based on fairness and equity. I see it as my job to consider the next set of least drastic options first and to balance these decisions while keeping the whole College in mind. Please also remember that CCC will be participating in its next 10 year accreditation self-study with the visit culminating 2011/2012 (just 2 years away). Decisions being made now are taking accreditation issues into consideration.
As I requested from you, please read your emails, read the DGB President’s reports and College Council agendas & minutes. Because many changes need to occur with a quick implementation time, these vehicles of communication will keep you abreast of what is happening and how to contribute to the process. Please remain focused on your accomplishments and remain positive. Please challenge yourself to TRUST your colleagues – give each other the benefit of the doubt and ASK rather than rely on the rumor mill. Finally, please assist those who are transitioning with grace and dignity.
You can expect from me regular communication, a positive attitude focused on accomplishments and forward movement, and continued work throughout the State and nation to mitigate the effects of these cuts as much as possible.
These are challenging times for institutions of higher education in Arizona. Coconino Community College will continue to move forward. Through the Sustainable Financial Plan that you have so ably developed, we will honor our institutional mission and the commitments we have to each other, our learners, and the citizens of Coconino County - and come out strong on the other side. Thank you for your continued resourcefulness, commitment, and creativity.
Dr. Leah L. Bornstein
President, Coconino Community College