Financial Aid (520)
Financial Aid Institutional Awards (520.20)
Financial Aid Tuition Deferment (520.30)
Financial Aid Program Fundability (520.40)
Financial Aid Outside Resources (520.50)
Title IV and Higher Education Act Compliance (520.60)
Financial Aid for Veterans (520.70)
The Director of Student Financial Aid determines eligibility according to federal and state regulations and College policy, and awards financial aid to eligible students. The College maximizes educational access by awarding grants, scholarships, work-study and supplements with student loans while helping students identify other resources and payment options.
Overview (520.10) Return to menu
The Director of the Office of Student Financial Aid oversees determination of eligibility, awards aid to eligible students, and coordinates financial aid programs at the College as required by the Program Participation Agreement with the Department of Education.
The Office of Student Financial Aid publishes information for students, the public, and employees including:
Application process with types of aid and award criteria.
Awarding and disbursement of aid.
Consortium and inter-institutional agreements.
How to find and apply for outside aid.
Lawful presence requirement for state and federal monies.
Effect of withdrawing on Financial Aid.
Refund and repayment.
Satisfactory Academic Progress and right to appeal.
Student rights, responsibilities, loan information, and budgeting tips.
Student Financial Aid assists in college financial planning for future students.
Grants, scholarships, and work-study are awarded prior to loans when possible.
The Director of the Office of Student Financial Aid is responsible for assisting in keeping the College compliances and disclosures website information updated with regulations changes.
The Office of Student Financial Aid is required to verify all files selected by the Department of Education, at least 30% of all financial aid applicants. All documentation must be evaluated and verified and conflicting information must be resolved prior to awarding of Title IV Financial Aid.
The Director of the Office of Student Financial Aid informs senior management and College Council of significant student aid issues and opportunities and makes recommendations.
Satisfactory Academic Progress standards criteria changes shall be set in consultation with the Academic Standards Committee.
The Office of Student Financial Aid reports the number of students denied aid due to unlawful presence in the U.S. as stipulated in State law.
Financial Aid Institutional Awards (520.20) Return to menu
The Director of the Office of Student Financial Aid oversees determination of eligibility and awards institutional funds to students. As appropriate, College Council, Foundation and the District Governing Board approve significant changes to Institutional Aid awarding philosophy.
CCC Grant: Approximately 50% of tuition, prorated for part-time status, for students with reduced or no Pell. Priority to Arizona residents in degree and certificate programs.
CCC Scholarship: Approximately 50% of tuition, prorated for part-time status. Priority to Arizona residents in degree and certificate programs with highest need and completed CCC scholarship application.
High School Scholarship: Up to 100% of tuition, prorated for part-time status. Priority to Coconino County high school graduates in degree and certificate programs with a high school GPA of at least 3.0.
All Arizona Academic Team: Merit-based scholarship for current CCC students transferring to a four-year institution. Selection is performed by the Student Support Services Office.
Emergency Loan: Up to $500 per term, unless approval is given by the Director of the Office of Student Financial Aid. Limited to those eligible for Title IV aid. A processing fee shall be applied but may be waived on exception.
Employee Waivers: Are awarded via Human Resources procedures by the Human Resources Office.
Purple Heart: A member of the Arizona National Guard who received a purple heart citation on or after September 11, 2001 or a former member of the Arizona National Guard who was medically discharged from the Arizona National Guard due to an injury or disability suffered during status under Title 10, United States Code, in weekend training status, in annual training status or in response to a state of emergency declared by the governor is eligible for a full tuition waiver scholarship provided for in this section. Per ASRS 15-1808.
Peace Officers Memorial: Full tuition waiver of child or spouse of peace officer, correctional officer, fire fighter, emergency paramedic or National Guard member killed in the line of duty or a disabled National Guard member. Per ASRS 15-1808.
GED Scholarship: One-time full tuition up to 3 credits for Arizona residents who graduated from the College’s GED program within one year before start of term.
The Director of Financial Aid may apply professional judgment consistent with federal regulations, state regulations, College policy and College mission to adjust institutional aid awards and criteria.
Financial Aid and Tuition Deferment (520.30) Return to menu
Provides guidance for students who have financial aid pending, but not ready for disbursement when classes are about to begin.
1. Students will be provided payment options for tuition and fees for credit classes.
2. Payment options will include but are not be limited to:
a. Installment payment plans.
b. Being held in classes by the Office of Student Financial Aid pending financial aid through the College.
c. Being held in classes by the Office of Student Financial Aid pending receipt of confirmed outside agency awards.
3. Installment payment plans are the responsibility of the Cashier.
4. Deferment plans are the responsibility of the Director of Student Financial Aid.
5. Payment plans and deferment options are published and explained on the CCC website.
Financial Aid Program Fundability (520.40) Return to menu
Defines eligibility for funding of classes, degrees and certificates using Financial Aid.
1. Class and program fundability is defined in Title IV regulations.
2. New certificate programs developed by the College must be approved by the Department of Education before financial aid funding can begin.
3. The College’s course numbering definitions establish which courses are fundable with Title IV aid.
4. In cases where a course’s level, content, or number are unclear, the Director of Financial Aid will alert appropriate personnel and resolve questions to determine fundability.
5. Courses whose numbering, content, or level cannot be determined, or that conflict with federal regulations, cannot be funded with Title IV aid.
6. Courses that are at a level below the high school level cannot be funded with Title IV aid.
Financial Aid Outside Resources (520.50) Return to menu
Provide coordination of special financial assistance programs outside the Office of Student Financial Aid, but within the College.
1. Staff outside the Office of Student Financial Aid who provide financial assistance to students shall coordinate their programs with the Office of Student Financial Aid.
2. Such coordination is required from all CCC departments and programs and campuses. This includes but is not limited to: Foundation scholarships, Passages program, staff waivers, outside tuition reimbursement and third party billing.
3. The Office of Student Financial Aid assures that outside resources and Financial Aid packages do not conflict and that over-awarding of aid does not occur.
Title IV and Higher Education Act Compliance (520.60) Return to menu
Ensures Title IV and Higher Education Act (HEA) compliance throughout the College.
1. Compliance with Title IV and HEA regulations is a shared responsibility of all employees and departments of the College.
2. The Director of Financial Aid maintains the compliance webpage and assists in creating disclosures to faculty, staff and students through the Class Schedule.
3. The Director of Financial Aid works with affected departments to achieve compliance.
4. The summary of requirements is provided to the College, faculty, staff and students at least annually. Significant changes are provided to the College when they arise.
Financial Aid for Veterans (520.70) Return to menu
Veterans Services assists veterans and eligible dependents of deceased or disabled veterans in seeking benefits and support to enhance student success.
1. The Veterans Coordinator works comprehensively with College departments and divisions to increase College understanding of Veteran’s issues and needs.
2. Veterans or dependents cannot enroll in repeat courses, audits or independent studies courses without prior approval of the Veterans Coordinator.
3. Veterans or dependents must complete the courses that they are funded for and meet the College’s standards for academic good standing. The VA may require repayment for withdrawing from a class for which benefits have been paid.
4. The Veterans Coordinator publishes information for Veteran Students covering:
a. Application process.
b. Community and College support resources.
c. Disbursement or receipt of financial aid.
d. Documentation students need to provide and when it is due.
e. Enrollment, attendance, and progress requirements.
f. Student rights and responsibilities.
g. Veterans Administration role in determining which Chapter to apply under.
Financial Aid Web Links
College Compliances and Student Right to Know http://www.coconino.edu/academics/curriculum/collegecatalog/Pages/CollegeCompliances.aspx
Cost of Attendance http://www.coconino.edu/sa/finaid/Pages/CostofAttendance.aspx
Disbursement of Financial Aid http://www.coconino.edu/sa/finaid/Pages/Disbursement.aspx
Disclosure of Financial Aid Office involvement with other entities http://www.coconino.edu/sa/finaid/Pages/DisclosureofCCCInvolvementwith.aspx
FAFSA (Free Application for Federal Student Aid) http://www.fafsa.ed.gov/
Federal Work Study http://www.coconino.edu/sa/finaid/Pages/FederalWorkStudy.aspx
Financial Aid Office Code of Conduct http://www.coconino.edu/sa/finaid/Pages/CodeofConductfortheFinancialAidOffice.aspx
Frequently asked questions http://www.coconino.edu/sa/finaid/Pages/FrequentlyAskedQuestions.aspx
How to apply for Financial Aid http://www.coconino.edu/sa/finaid/Pages/TypesofFinancialAidAvailable.aspx
Satisfactory Academic Progress http://www.coconino.edu/sa/finaid/Pages/SAP.aspx
Student Loan Information http://www.coconino.edu/sa/finaid/Pages/LoanInformation.aspx
Types of Financial Aid Available http://www.coconino.edu/sa/finaid/Pages/TypesofFinancialAidAvailable.aspx
Veterans Educational Benefits http://www.coconino.edu/sa/finaid/Pages/VeteransInformation.aspx