Questions & Answers
And other information
First, let me show you our price sheet. I will then go into some different scenarios to better explain our prices and how to apply them. Click HERE to see the price sheet. We do charge a 10% Administrative Fee.
Below are some questions with answers to the most common questions I have come across.
Q. If I want to have an information table in your commons area do I have to pay the $200 fee?
A. Maybe. We are now using our old reception desk for this purpose that does not cost anything. If that desk is being used then we will have to charge a $1 per chair and $2 per table unless you have your own. An application will still have to be approved by the scheduling office.
Q. When would I have to pay for After Hour Energy Use?
A. The only time you would have to pay this fee is when your event is taking place during a time when the campus is normally closed.
Q. When would I have to pay for Staffing or Custodial?
A. This has several answers that will be explained in sections.
1. Facilities Staff cost would be charged if your event is during a time when the college is closed and they would have to be scheduled to come in and set-up or tear down the event.
2. ITS Staff cost would be charged if you are using certain electronic equipment. Using the sound system will need Multi-Media Staff to operate it so that will be charged. This will be a discussion item during our first meeting if it is needed.
3. Security Staff cost would be charged any time an event takes place when the college is normally closed. The cost will require and extra hour to your event time; 30 minutes to open the building and 30 minutes to close the building.
4. Custodial cost is incurred anytime and event has food. This cost varies depending on how many rooms are being used. That will be for our discussion as well.
Q. Is there any way I can get a discount?
A. We do have a Fee Waiver that you can fill out to be submitted for approval. Click HERE for requirements and form.
Q. How many people can fit in a room?
A. Below is information on different rooms, their capacities, and the different ways they can be set-up.
Location | Sq. Ft. | Banquet Style | Board
Meeting | Classroom Style | Conference Style | Theatre Style | U-Shape Style |
Board Room | 1600 | 36 | 45 | 30 | 20 | 70 | 30 |
Commons | 12000 | See below for more information |
Room 201 | 204 | n/a | n/a | n/a | 12 | n/a | 8 |
Room 301 | 320 | n/a | n/a | n/a | 11 | n/a | 8 |
Room 439 | 440 | n/a | n/a | n/a | 16 | n/a | 12 |
Room 537 | 784 | n/a | n/a | 24 | 24 | 40 | 24 |
| Classrooms | Varies | | | | | | |
**Classrooms are not eligible for set-up other than classroom style. Please place the tables and chairs back the way you found them.**
Set-up Styles - Here are some set-up styles that may help you make your event decisions.
Tables and Chairs
| Tables | Chairs |
Folding | 43 – 6’ rectangle (can seat 8 max)
34 – 5’ round (can seat 6 max)
1 – 4’ rectangle | 465 |
Cocktail Style | 8 – 29.5” round/40” tall (seats 2) | 16 |
Small Round | 6 – 29.5” round (seats 4) | 24 |
Small Square (Café) | 8 – 3’ square (seats 4) | 32 |
Commons Seating Capacity Information (12,000 Sq Ft)
With Stage
Banquet Style - 232 seating
34 round tables with 6 chairs and 4 rectangle tables with 7 chairs
Theatre Style - 465 seating (465 folding chairs)
No Stage
Banquet Style - 400 seating
34 round tables with 6 chairs and 28 rectangle tables with 8 chairs
Stage
There are 7 sections. 4 upper sections measuring 6' by 8' and 32" high each and 3 lower sections measuring 6' by 8' and 16" high each. We cannot rent upper sections alone because we do not have steps for them. Below are diagrams of different stage set-ups.
This stage setup is what I like to call the Fashion Show Design. This top protion would be 4 upper sections with the 3 lower sections stretched out. We have not used this layout yet but this just shows how we can design different stages.
If there are any questions that were not answered on this page please feel free to contact me at 928-226-4271, or by email at carol.gallegos@coconino.edu.